Office Manager

 

Join our Office Management Team and manage our day-to-day office operations!

The House of Marketing - and sister companies Upthrust and BrightWolves - are looking for an addition to our Office Management Team. Are you perfectly trilingual in French, Dutch and English? Can you effectively prioritize, multitask and manage time? And do you like to oversee the day-to-day business operations?  You might be the person we are looking for! 

What to expect?

As the Office Coordinator, you will be the first point of contact for visitors, consultants, freelancers, clients and customers. A great opportunity for you to demonstrate your warm and welcoming manners, your 'can do' attitude and to take on extra responsibility in line with your interests. 

What will you do?

  • Taking full ownership of the reception area, ensuring high standards are met: meeting and greeting guests, giving them a great visitor experience, taking telephone calls and ensuring accurate messages are passed to the relevant person, etc. 

  • General office management: administrative support, office supplies/catering, supplier management, making sure the incoming invoices are approved by the right person, expense management, making reservations for external trainings/ travels, EHBO, etc. 

  • Taking the lead in organizing some events (e.g. new year’s drink for consultants) and supporting the team in organizing others (e.g. teambuilding) 

  • Managing our fleet of company cars, being the key contact person for our suppliers and drivers 

Your profile

  • A first experience in a similar function is a strong plus 

  • Team and client minded: thanks to your energetic and enthusiastic approach, you strive in finding a solution to help our internal and external stakeholders  

  • Autonomous and with a great sense of responsibility: this is not a 'glued to your desk, answering call after call' receptionist role, this role will see you up and about around the whole office 

  • Strong work ethics: you’re dealing with confidential data so discretion and reliability are must-haves.  Attention to detail and accuracy are equally important 

  • At ease with the Microsoft Office suite 

  • Fluent in Dutch, French and English: our internal official language is English and you will interact with FR- and NL-speaking contacts (by email and phone) 

  • Certification in First Aid (EHBO) and/ or as Prevention Advisor are a plus. 

What's in it for you?

At the Quanteus Group, we strongly invest in our employees, offering a nurturing, dynamic and growing working environment, where you can evolve in your role and take on extra projects along the way.  And we’re of course talking about a fixed contract with a competitive salary package. 

Ready to join the Wolfpack?

​Apply now by submitting your resume and cover letter.

Valentine, our Human Capital Manager, is eager to meet you!